Small business time clock software

Where your employees are concerned, a software-based time clock system makes it all but impossible for them to make mistakes when clocking in and out and completely does away with the false clock-ins. When you choose a software-based time clock — or even a combination manual and computer time clock — you guarantee the security of your employee data. First, computer-based systems save sensitive employee information like address, social security number, pay rate, and hours worked in digital format rather than in a physical filing cabinet.

With the right security measures, digital storage is much more secure than hardcopy and prevents thieves from accessing sensitive records. Second, all of the pertinent information you need to process payroll can be found in one place. No more searching through multiple files to find it. As a benefit for busy managers, this factor is almost irreplaceable. With a modern time clock system, you can decide which team member does what, assign them specific tasks and instructions, and keep track of their progress throughout the day.

Time clocks for small businesses can take many forms. Source: Lathem. The simplest and most widespread solution for small businesses is the manual time clock.

Manual time clocks have been around for a long time and are easy for employees to use. You must collect the cards, transfer the data to another program, and then calculate work hours and employee wages.

This system leaves significant room for error. Source: Amano. The Amano Pix is another manual time clock solution for small businesses. It has a large, easy-to-read digital display and an illuminated, see-through print window for accurate alignment and stamping.

Like the analog time clock mentioned above, this unit involves substantial back-end work. The time clock feature from Sling is integrated into the scheduling software so you can quickly and easily confirm that everyone worked their appropriate shifts.

Source: AcroPrintStore. The Acroprint BioTouch time clock is a unique solution that provides both manual and software features.

Other features include:. Payroll, schedule verification, and data capture are made easier with this solution thanks to USB-compatibility and easy software integration. Source: IconTime. Using an ID number that is adjustable from three to nine digits, employees can clock in, clock out, and view the number of hours they worked by the day or the week.

Managers can even set unique pay periods such as weekly, biweekly, semimonthly, and monthly for easy payroll calculation. Source: FingertecUSA. The FingerTec TA Plus is a software-based time clock that allows you to manage employee work hour data quickly and effectively via software loaded on your desktop, laptop, or mobile device. It may take you a while to reach 10, employees over multiple locations, but what happens after that? The best time clock for small businesses or large businesses, for that matter should allow for an unlimited number of employees.

Sling does that. No more worrying whether your new hire will exceed the maximum-user limit. The Icon TotalPass time clock uses proximity sensors to record employee attendance from a distance. Employees simply wave their badge across the face of the unit to clock in and out. This gives business owners an effective tool to optimize performance. Employees can be invited to TimeTrakGO automatically by email or if you prefer to use the time clock kiosk, they can create their own PIN number later.

Say goodbye to messy hand-written timesheets or complicated time cards. This innovative approach to employee time tracking helps you visualize the work-week like no other timekeeping system can. Home Timekeeping Software for Small Business. Timekeeping Software for Small Business. Employee Timekeeping Made Simple. Using Time Clock MTS for your small business will immediately realize efficiency gains and reduce both under and over-payments of your employees.

It takes just a moment to print up an accurate up-to-the-minute time and attendance report. All employee data is stored in a single central database for instant processing by your payroll department and is easily accessed for accurate reporting. Purchase a registration key from our online shop.

Only buy once, no monthly fees. As busybusy is built for contractors, its main purpose is to allow employees to clock in and out via a mobile app from different worksites. In addition to logging their time when they clock in, employees can take pictures of job sites and projects to show their progress. They can also attach notes to suggest work that still needs to be done or tools or equipment they'll need to complete a job. Once your employees have logged hours, you can see their total time worked in their timesheets.

Jibble is an affordable, customizable time tracking app. Its scheduling functionality lets you create overtime and break rules to go along with each schedule and assign employees to different schedules as needed. In terms of accountability, employees can clock in and out through a web app, a mobile app, a time clock kiosk, or an integration with Slack or Microsoft Teams.

If you have team members who consistently forget to clock in or out, you can set reminders that will notify them to log their hours. Once employees have tracked time, you can view their timesheet in a daily, weekly, or monthly report. You can see who worked on what and for how long with the Jibble employee timesheet view. Source: Jibble. All Jibble plans include the ability to export time data to any payroll solution.

However, Jibble doesn't currently offer any direct integrations with a payroll solution. TSheets is aimed at businesses that want to simplify time-tracking and create audit trails. TSheets sends employees a notification when the manager makes a change to their schedules.

You can also set up repeat tasks to reduce manual data entry for jobs that take place at the same time each week. This time clock software has detailed reporting functionality that allows you to categorize the time recorded by job, task, employee, and so on.

The Time Clock Kiosk helps workers clock in from their device as opposed to using a punch clock. This is a particularly helpful feature for companies that have workers operating outside of the office. It works on any device that has an internet connection. It also has biometric functions like facial recognition to increase security. Instead, you log time spent on various tasks or projects, while TimeCamp's tracking tool works in the background to log the URLs and apps you've visited during the day.

You can track time by client, project, and task type to get a better sense of where your time is going. Employees can track time from desktop, Android, and iOS apps, as well as a Chrome extension.

You can also create projects and tasks in TimeCamp to ensure that everyone is on the same page. TimeCamp lets you see how much time you're spending on various projects. Source: TimeCamp. TimeCamp integrates with several popular accounting tools , like QuickBooks and Xero. You can invoice clients directly from the system, ensuring that all billable hours have been recorded and will be paid for.

Hubstaff is designed for distributed teams of all sizes. Its scheduling functionality helps you create weekly schedules for shift work or just manage time-off requests and vacation requests. Employees can request time off themselves, and you can approve it with the click of a button.

You can also set rules and limits for PTO, as well as create holidays or non-working days that apply to your entire staff. Employees can use desktop and mobile apps, as well as a browser extension, to track time spent on tasks and projects. To verify that employees are spending their time on work tasks, you can also choose to collect screenshots and track the apps and URLs your employees access while on the clock. Hubstaff has its own project management tool , but it also integrates with popular tools like Asana , Trello , and Wrike so you can track employee time and project progress.

If you're using Hubstaff for scheduling, you can set up the system to send updates and alerts to both management and users. You can assign project management tasks to employees from within Hubstaff. Source: Hubstaff. Hubstaff lets you see how project budgets stack up against the hours your employees have worked. If employees or contractors use Hubstaff's app to track their time, their hours worked will sync with their timesheets. After approving timesheets, you can also choose whether you want to automatically send payments or send them manually via integrations with several payment apps.

Replicon designed for larger distributed teams that need to track complex and ongoing projects, record billable hours, and dig deep into project cost data to better allocate employee time. Replicon lets you can create colored-coded schedules by team and department on a weekly and monthly basis.

If your employees work regular shifts that rarely change, you can project their schedule into the future, so you're not stuck making updates to their hours every week. When you set up Replicon for your business, you can create and edit rules related to time off and availability.

Employees can then request vacation and sick time through the online system or via Replicon's mobile app. Managers and supervisors can then approve those time-off requests with the touch of a button.

Employees can log time from within Replicon on their own devices, or you can create dedicated workstations where they can punch in and out. Replicon also offers facial recognition, which allows employees to start their shifts by facing the camera and saying, "Cheese. Replicon lets you see your client-related numbers at a glance in Replicon.

Source: Replicon software. They can also track labor costs, as well as create budgets and forecast upcoming expenses. You can also see which clients are the most profitable, based on the number of hours your employees spend on their projects and the associated costs.

When evaluating time clock software for small businesses, The Blueprint compares cost, support options, usability and the product's full set of features. Before making a purchase decision, businesses should consider and prioritize their own time clock software requirements from the full list of features below:.

When I worked in restaurants throughout high school and college, my bosses and managers relied on texts, emails, and analog tools like a dog-eared "Request Off Notebook" that was always getting misplaced to make weekly schedules.

Inevitably, they would miss a text, or someone would have a last-minute conflict that often left the waitstaff and kitchen crew scrambling to fill empty shifts at the last minute.

With a dedicated scheduling tool, though, employees can request time off and trade shifts in an organized, centralized location. And as a manager, you can create weekly schedules that take availability, overtime, and labor costs into account.

Many scheduling systems offer a tool that allows you to make schedules that take all of these restrictions into account with the click of a button. The ability to keep scheduling conversations, timesheets, and payroll data all in one place means fewer dropped shifts and happier employees. And for you, that means fewer headaches and repeat customers who are happy to sing the praises of your organized staff. Good scheduling often means putting your best employees on the clock whenever possible.

But it also means considering the labor costs associated with running your business to keep your books in the black. Profitability is a top concern for any business, whether you're considering employee wages based on shifts and hours worked or the number and type of tasks completed. A good time clock solution will create a report that makes it easy to see your revenue compared to your labor costs.

Many systems put this report front and center by including it in a manager dashboard or log book. Plus, when it comes time to distribute paychecks, most time clock systems either integrate directly with your payroll solution or make it possible to export data, making payday feel seamless. With attendance tracking and time clock data, you can easily find out who your most productive employees are and which staff members you might need to talk to about clocking in late.

You can also see who's been pulling overtime and may deserve a break. Being able to see this information at a glance makes scheduling decisions easier — and it might give you a hint as to who deserves a raise and who might be on their way out the door.

Do you know all the labor laws instituted in your state? I sure don't. But do you know what can keep track of rules and regulations — and update them in real time? Easily manage issues like ensuring PTO, avoiding overtime costs and clopening shifts for shift workers, closing one night and opening the next , and publishing schedules well in advance with predictive scheduling tools.

And use tools like early clock-in prevention and overtime alerts to protect your bottom line. If you answered yes to any of these questions, you should look into time clock software so you can start saving time and money. Also, unless you're a walking, talking labor law textbook, you could benefit immensely from time clock software as it will help you create compliant schedules and keep track of necessary labor data in the event of an audit.